DUCOSOFT / Business Email, Collaboration Tools and Licences
Licence and Renewal Management
We organise operating system, office, security and backup software licences alongside users, devices and actual usage.
Illustrative solution view
A clear need
Software asset inventory comparing purchased, assigned and used licences
An agreed scope
Procurement planning for operating system, office, security and backup subscriptions
Joint review
Activation, user reassignment, renewal and contract tracking
A clear handover
We deliver the licence inventory, user and device assignments, requirements review and renewal tracking calendar.
Your need
What business need does this address?
We organise operating system, office, security and backup software licences alongside users, devices and actual usage. A software asset management approach compares purchased, assigned and used licences, making surplus capacity and missing assignments visible. For Microsoft 365, Google Workspace and other agreed products, we plan procurement, activation and account procedures. Renewal dates, contractual conditions and responsible owners are tracked in one inventory so that purchasing decisions have a documented basis.
Scope
A clear scope, with understandable steps.
A scope planned around your use
Procurement planning for operating system, office, security and backup subscriptions
Activation, user reassignment, renewal and contract tracking
What we work towards together
We deliver the licence inventory, user and device assignments, requirements review and renewal tracking calendar.
Licence and Renewal Management
Technical details
Software asset inventory
We bring installed products, subscription accounts and purchase records together. Purchased quantities are compared with user and device assignments, allowing installation, usage and renewal information to be reviewed through a consistent inventory.
Products matched to requirements
We match employee roles to required software features. Operating system, office, security and backup products are assessed against the agreed needs, with licence conditions and separate subscription costs listed clearly before procurement.
Assignment and renewal management
We plan activation, user assignment and licence reassignment when staffing changes. Expiry dates, renewal owners and contractual notes are recorded, while unused assignments remain visible for review before a subscription is renewed.
How we work
Understand the need. Build the solution together.
- 01
Understand the need
Share your existing devices, users, connections and systems, including the providers you currently use.
- 02
Plan the work
We agree on priorities and sequence around these areas: Software asset inventory comparing purchased, assigned and used licences · Procurement planning for operating system, office, security and backup subscriptions · Activation, user reassignment, renewal and contract tracking.
- 03
Implement and review
An area we review together during implementation: Activation, user reassignment, renewal and contract tracking.
- 04
Hand over and explain usage
At handover, we review the agreed deliverables and usage steps together. We deliver the licence inventory, user and device assignments, requirements review and renewal tracking calendar.
In practice
How could this work in your business?
Illustrative use case
A company continues paying for subscriptions assigned to former employees while requesting licences for new staff. We compare active users with product usage and list unused assignments separately from genuinely required purchases.
Handover & preparation
From the first meeting to handover.
What will you receive?
We deliver the licence inventory, user and device assignments, requirements review and renewal tracking calendar.
- Software asset inventory comparing purchased, assigned and used licences
- Procurement planning for operating system, office, security and backup subscriptions
- Activation, user reassignment, renewal and contract tracking
What should you bring to the first meeting?
- Share your existing devices, users, connections and systems, including the providers you currently use.
- Identify priority work areas, access owners and suitable times for changes.
In the first meeting, we review your current setup, priorities and dependencies together. We prepare the proposal around that discussion.
Discuss your project ↗Questions
What to know before you decide.
What does this service include?
We organise operating system, office, security and backup software licences alongside users, devices and actual usage. A software asset management approach compares purchased, assigned and used licences, making surplus capacity and missing assignments visible. For Microsoft 365, Google Workspace and other agreed products, we plan procurement, activation and account procedures. Renewal dates, contractual conditions and responsible owners are tracked in one inventory so that purchasing decisions have a documented basis. Software asset inventory comparing purchased, assigned and used licences · Procurement planning for operating system, office, security and backup subscriptions · Activation, user reassignment, renewal and contract tracking.
Is this a good fit for our business?
For companies managing software licences and subscriptions by user, device and renewal date.
What should we share in the first meeting?
Share your existing devices, users, connections and systems, including the providers you currently use. Identify priority work areas, access owners and suitable times for changes.
What will we receive when the work is complete?
We deliver the licence inventory, user and device assignments, requirements review and renewal tracking calendar.
Licence and Renewal Management
Let’s define a solution around your needs.
Tell us how your business works today and what you want to achieve. We can plan the scope, connections and deliverables around your team.
